Your Partner in Meeting Excellence!

Registration Management Services

Registration Database & Online Registration Service:

  • Setting up your custom database and online registration site to receive attendee registrations

Process Registrations:

  • Receiving registrations via internet/fax/mail and processing funds directly into organization’s accounts

Database Maintenance:

  • Completing changes to custom database (ie: substitutions, name corrections, etc.)

Order Attendee Bags and Giveaways:

  • Contacting companies and obtaining bags and other attendee giveaways

Tickets:

  • Preparing list of tickets needed, then proofing and producing for inclusion in attendee packets

Registration Confirmations/Invoicing:

  • Preparing and distributing invoices for collection of fees when attendees register with a purchase order.(Horizon will send a confirmation to each registrant.)
  • Contacting and sending out invoices for balances due for 60 days after conference
  • Turning over accounts to the conference committee/staff for collection at the end of 60 days

Computer Requirements/Hook-up Instructions:

  • Coordinating with computer and telecommunications providers to ensure proper set up at the scheduled time with the appropriate equipment
  • Reviewing the vendor’s bill at the conclusion of the event to verify all technology charges

Supply Orders:

  • Ordering badge Holders / Custom Badge Stock / Ribbon Stock / Lanyards

On-site Packets (Stuff/Prep):

  • Printing and preparing badges and materials for attendee packets

Horizon Standard Report Package:

  • Providing six total registration reports including Registered Attendee List and Registration Income Report.  (Special reports over and above the standard will be billed on a case by case basis; estimate will be provided to client prior to report generation.)

On-site Registration Staffing:

  • Providing appropriate staff to adequately assure a smooth attendee registration process
  • Working with volunteers and staff at the onsite registration desk

Post-event Reporting:

  • Compiling a collection of post event reports and providing a complete history for the event