Your Partner in Meeting Excellence!

The Horizon Difference

Partnering Every Step of the Way

At Horizon Meetings, the difference is clear. From the very beginning we strive to understand your culture, your meetings, and your attendees, making it easier to get the most competitive bids from hotels. Our focus is working hard as your ally for the success of your events. When the ideal property is selected and the contract is signed, we move into the ongoing process of site management. We track your pick up and pace reports, notifying you of any red flags to be addressed before they become issues. We track and communicate time critical dates to you and the hotel. If needed, we are onsite at your pre-convention meeting, your first day of registration and at any event that you may need us.  We act as a liaison between your organization and the hotel to ensure everything runs smoothly.

Our business is relationship driven. Our clients are our priority. The relationships that we build are long lasting and are based on mutual respect and trust in our ability to provide the best service as well as our expertise in representing your needs as our highest priority. We are truly your partner in creating an exceptional meetings experience.

Saving you time and money

There is no cost to your organization for our site management services. The selected hotels fund Horizon Meetings through a placement fee which is already a part of their marketing budgets, so rates do not increase. In fact, in most cases we are able to negotiate lower rates and concessions. Horizon is an accredited IATAN Agency and an international account with ALL major brands, unlike some of our competitors who have specific deals with specific brands, leading them to not necessarily have YOUR best interest in mind when suggesting a venue. We partner with many organizations that have held successful events at every major hotel brand around the world. This is why we are able to offer our services to you with no impact to your bottom line.

Our National Account Managers field all calls, questions and proposals for you, saving you time. We collect, organize, and preview all proposals from the hotels prior to your review. A clear and concise spreadsheet that compares each property on dates, rates, concessions, location, and turn downs gives you everything you need to make a preliminary decision. We set up site inspections for you, your conference committee and/or your board of directors. Our National Account Managers are experts in the hotel sales field, each with over 20 years of experience, ensuring the absolute best deal as we navigate the negotiation process.

Enhancing and streamlining your meetings and events

Horizon Meetings offers complete meeting management services; we can provide support for all aspects of your event. We consistently provide cost-effective solutions that will simplify the conference planning process. Whether you need to “Own” the entire meeting or if you just need a single piece to be enhanced, we will create a personalized plan and quote for your organization. Our Meeting Management staff has over 20 years experience in everything from small meetings to large trade shows. We are experts in exhibit sales, Pre-event marketing services, speaker coordination and registration, just to name a few. Our goal is to make you shine, by providing behind the scenes support to create an excellent event. 

Discovering and exploring your ideal destination

Horizon Meetings has placed meetings all over the world. We listen to your needs, ideas and wants, and then find the ideal location. We streamline the site selection process to only include properties that fit your specific meeting. And, after the location has been narrowed down, we plan and execute the perfect site inspection, ensuring that you see everything that you need to see to make an informed decision.

Whether it’s a tour of the city venues, hotels and restaurants or unique ways for the attendees to spend their off time, we coordinate it all with the help of our CVB and Hotel partners.